Best Google Meet Note Taker Options in 2025
Looking for a Google Meet note taker that actually works? Most users discover Google’s built-in “Take Notes for Me” feature requires expensive Workspace subscriptions. This guide covers the best Google Meet AI notetaker alternatives - including free options that work with personal Gmail accounts.
Key considerations for Google Meet note taking:
- Does it require Google Workspace? (Most personal Gmail users don’t have it)
- Does it need a bot to join meetings? (Many tools add awkward bot participants)
- Is there a meaningful free tier? (Not just a 7-day trial)
- How accurate is the transcription?
Quick Answer
For bot-free Google Meet note taking with a free tier, ScreenApp works with any account type. Google's native feature requires Workspace Business/Enterprise plans.
Does Google Meet Have Built-in Note Taking?
Yes, but with significant limitations. Google’s “Take Notes for Me” feature uses Gemini AI to capture meeting notes automatically. However:
Requirements for Google’s native note taker:
- Google Workspace Business Standard, Business Plus, or Enterprise
- Workspace Individual, Education Plus, or Teaching & Learning Upgrade
- English language only (as of 2025)
- Desktop Chrome browser
Who can’t use it:
- Personal Gmail accounts (free)
- Google Workspace Starter plans
- Most education accounts
- Anyone needing non-English transcription
For everyone else, third-party Google Meet note takers fill the gap.
1. ScreenApp - Best Free Google Meet Note Taker
Best for: Personal Gmail users, bot-free note taking, free usage
ScreenApp captures Google Meet calls without joining as a bot participant. Record your screen during meetings and the AI transcribes, identifies speakers, and creates organized notes automatically.
How it works with Google Meet:
- Install the Chrome extension or use the desktop app
- Start your Google Meet call
- Click to record (no bot joins the meeting)
- Get AI-generated notes after the call ends
Key features:
- No meeting bot - other participants don’t see anything
- Works with personal Gmail and Workspace accounts
- Free tier with daily transcription limits
- 98%+ accuracy with speaker identification
- AI summaries and action item extraction
- Supports multiple languages
Pricing: Free tier available, Premium from $15/month
Try ScreenApp for Google Meet →
2. Google Gemini (Native Feature)
Best for: Workspace Business/Enterprise users
If you have a qualifying Google Workspace subscription, the built-in Gemini note-taking works seamlessly. Notes appear in Google Docs after meetings.
Key features:
- Native integration (no extra tools)
- Notes save to Google Drive automatically
- Works within the Meet interface
- AI-powered summaries
Limitations:
- Requires paid Workspace subscription
- English only
- Desktop Chrome only
- No personal Gmail support
Pricing: Included with Workspace Business Standard+ (~$12-18/user/month)
3. tl;dv
Best for: Teams needing meeting clips and highlights
tl;dv offers a free Google Meet note taker with meeting recording and AI highlights. The bot joins your calls to capture audio and video.
Key features:
- Free tier with unlimited recordings
- AI timestamps and highlights
- Meeting clip sharing
- CRM integrations
Limitations:
- Bot joins meetings (visible to participants)
- Free tier has AI limits
- Requires meeting access permissions
Pricing: Free tier available, Pro from $25/month
4. Otter.ai
Best for: Real-time transcription during meetings
Otter provides live transcription as meetings happen. See what’s being said in real-time with AI-powered speaker identification.
Key features:
- Real-time transcription display
- Speaker identification
- Keyword highlighting
- Calendar integration
Limitations:
- Bot joins meetings
- Free tier limited to 300 minutes/month
- Some features require premium
Pricing: Free tier, Pro from $16.99/month
5. Fireflies.ai
Best for: CRM integration and meeting automation
Fireflies focuses on sales teams with deep CRM integrations. The AI captures calls and syncs notes to Salesforce, HubSpot, and other tools.
Key features:
- Automatic CRM sync
- Meeting analytics
- Action item tracking
- Team collaboration
Limitations:
- Bot joins meetings
- Free tier very limited
- Focused on sales use cases
Pricing: Free tier, Pro from $19/month
Comparison: Google Meet Note Takers
| Feature | ScreenApp | Gemini (Native) | tl;dv | Otter.ai |
|---|---|---|---|---|
| Bot-free | Yes | Yes | No | No |
| Personal Gmail | Yes | No | Yes | Yes |
| Free tier | Yes | No | Yes | Limited |
| Multi-language | Yes | No | Yes | Yes |
| AI summaries | Yes | Yes | Yes | Yes |
| Chrome extension | Yes | Built-in | Yes | Yes |
How to Take Notes in Google Meet Without Bots
Many Google Meet note taker tools add a “bot” participant to meetings. This can be:
- Awkward for clients and external participants
- Blocked by meeting hosts
- Concerning for confidential discussions
Bot-free alternatives:
- ScreenApp - Records your screen/audio locally, no bot joins
- Google Gemini - Native feature (requires Workspace)
- Manual Chrome extensions - Basic recording without AI
For professional meetings where you don’t want participants knowing you’re recording, bot-free options like ScreenApp work invisibly.
Setting Up ScreenApp for Google Meet
-
Install the extension
- Visit the Chrome extension page
- Add to Chrome and pin to toolbar
-
Start your Google Meet
- Join your meeting normally
- Other participants join as usual
-
Begin recording
- Click the ScreenApp icon
- Select what to capture (tab, window, or screen)
- Recording starts - no bot appears in the meeting
-
Get your notes
- End recording when meeting finishes
- AI processes the audio automatically
- Receive transcript, summary, and action items
FAQ
Does Google Meet have a free note taker?
Google’s built-in “Take Notes for Me” requires paid Workspace plans. For free Google Meet note taking, use third-party tools like ScreenApp that offer free tiers.
Can I use Google Meet note taker with personal Gmail?
Google’s native feature doesn’t work with personal Gmail accounts. ScreenApp and other third-party Google Meet note takers work with any account type.
What’s the best Google Meet AI notetaker without bots?
ScreenApp records Google Meet calls without adding a bot participant. It captures your screen audio and uses AI to generate notes afterward.
Is Google Meet transcription free?
Google’s transcription and note-taking features require Workspace Business Standard or higher subscriptions. Free alternatives exist through third-party tools.
How accurate is Google Meet note taking?
Native Gemini note-taking and quality third-party tools like ScreenApp achieve 95%+ accuracy with clear audio. Speaker identification helps organize multi-person discussions.
Can the AI note taker capture screen shares in Google Meet?
ScreenApp captures everything on your screen during recording, including screen shares and presentations. Other bot-based tools typically capture audio only.
Related Tools
- Chrome Recording Extension - Record any Google Meet
- AI Meeting Note Taker - Works with Zoom, Teams, and Meet
- Google Meet AI Summary - Get AI summaries of Meet calls
- Automatic Notetaker - Universal meeting transcription
