Record Your Screen, Get Numbered Step Notes
Step recorder records your screen once, as a single continuous video, then AI turns that recording into numbered step notes you can share. Press record, walk through the process the way you normally would, and stop when you are done.
13,164 training and process recordings were made on ScreenApp in the last 90 days. Instead of a screenshot for every click, ScreenApp reviews the finished recording and writes out what happened as a sequence of steps split into chapters, because AI reads video frames, not just the audio. Ask the AI a question about a step and it points you to the moment in the recording.
One continuous recording
Nothing is missed between clicks.
Chapters
chapters with timestamps, generated from the recording.
Questions about any step
AI chat with any recording, pointing to the moment.
Share or download
Through team workspaces and share links, or step notes as PDF, Word, PowerPoint, Markdown or plain text.
How Step Recorder Works
- Start recording: Open the ScreenApp screen recorder and press record. It captures your screen as one continuous video, not a screenshot per click.
- Walk through the process: Perform the task the way you would show a colleague. Narrating what you are doing out loud gives the AI more to work with when it writes the steps.
- Read the step notes: A few minutes after you stop, ScreenApp turns the recording into numbered steps with chapters. Ask a question about any step, or share the recording with a link.
Step quality depends on what the recording shows and says. A clear screen with a spoken explanation produces more complete steps than a silent recording of a fast, cluttered workflow. See how we measure accuracy.
Record steps that read well later
Narrate as you go
The AI reads the screen and what you say.
Pause after each click
Let the result show before the next step.
Stop at the end
One process per recording keeps chapters clean.
Free plan: 2 transcriptions of recordings up to 45 minutes each, with the AI step notes included.
Video First, Not Screenshot Per Click
A screenshot per click
Microsoft Steps Recorder and Snagit capture a screenshot on each click, which misses anything between clicks.
Continuous video
It records the whole process as video, then the AI writes the steps from that recording.
What It Can and Cannot Do
Good at
- Recording the whole process as video
- AI step notes with chapters
- Questions about any step
- Working in the browser on Mac and Windows
Not built for
- A screenshot per click: it records video instead
- Silent, fast recordings: narration makes better notes
- Free transcript downloads: they are on paid plans
- A finished document with no review: check the notes
Step Recorder vs Other Apps
| Feature | ScreenApp | Microsoft Steps Recorder | Snagit | Scribe |
|---|---|---|---|---|
| Capture method | Continuous screen video | Screenshot on each click | AI Step Capture: screenshot on each click | Not stated |
| Current status | Current | Deprecated in Windows 11 as of February 2024 | Current | Current |
| Free plan | 2 transcriptions, up to 45 min each | Built into Windows versions before the February 2024 update, no separate download | 15-day trial, no ongoing free plan | Free (Basic) |
| AI-written steps | Yes | No | Yes (AI Step Capture) | Not stated |
| Shareable link | team workspaces and share links | Not stated | Not stated | shareable with link & embed |
| Paid plan | $19/month annual | Not applicable | $39/year | $13/month annual (Pro Team, 5 seat minimum) |
Sources, checked 2026-09-17: ScreenApp pricing, techsmith.com/store/snagit, support.microsoft.com/en-us/windows/apps/steps-recorder-deprecation, techsmith.com/download/snagit/, Scribe pricing
- vs Microsoft Steps Recorder: Microsoft deprecated Steps Recorder (psr.exe) in Windows 11 as of February 2024 and points users to the Snipping Tool, Xbox Game Bar, or Clipchamp instead. ScreenApp works in the browser or its apps and is not tied to one operating system’s screenshot tool.
- vs Snagit: Snagit’s AI Step Capture feature also turns clicks into a guide, but it is a $39 a year subscription after a 15-day trial with no ongoing free plan. ScreenApp’s free plan includes 2 transcriptions of recordings up to 45 minutes each with the AI step notes included.
- vs Scribe: Scribe’s free Basic plan is shareable with link & embed, and its Pro Team plan is $13 a month billed annually with a 5 seat minimum. ScreenApp records the whole screen as video first, then writes the steps from that recording.
Who Uses a Step Recorder
IT support teams
Record a fix once and share it with the next person who needs it.
Software trainers
Hand new users numbered steps without editing screenshots.
QA teams
Record a bug as it happens, with the steps summarized.
Process and SOP owners
Keep the recording and notes as the reference.
Customer support
Record an answer once and share the link.
Onboarding and HR
Let new hires replay system walkthroughs.
