Record an In-Person Meeting, Get the Transcript and Notes
An AI note taker for in-person meetings records a face-to-face conversation on your phone and turns it into a transcript with speaker labels and AI notes. It runs separately from any online meeting tool: there is no bot to invite, and nothing needs an internet connection while you record.
Place your phone on the table, start recording, and put it away for the rest of the meeting. records offline on iOS and Android and uploads when the connection returns, so a meeting room with no signal does not cost you the recording.
What you get with every recording:
- A transcript with speaker labels and timestamps, in 99 languages
- records offline on iOS and Android and uploads when the connection returns
- AI notes: a summary, action items with an owner and deadline, and decisions listed separately
- Ask AI a question about the meeting and get an answer that points to the moment it happened
- Export as PDF, DOCX, TXT, SRT and VTT
- Free plan: one recording of up to 45 minutes, with AI chat on it
How to Record an In-Person Meeting
- Download the app before the meeting: Get ScreenApp from the iOS App Store or Google Play and sign in. It’s ready to record with no connection once it’s installed.
- Record the meeting: Open the app and press record. Leave the phone somewhere central to the room and let it run until the meeting ends, even through a dead zone.
- Read the notes: The transcript, speaker labels, and AI notes are ready a few minutes after the recording uploads. Ask AI a question about the meeting or export the notes to share.
Audio quality depends on where the phone sits: close to whoever is speaking and away from air conditioning or hallway noise works best. See how we measure accuracy.
In-Person Meeting Notetaker vs Virtual Meeting Tools
| Feature | ScreenApp | Otter.ai | Fireflies.ai | Jamie | Granola |
|---|---|---|---|---|---|
| Free plan | 1 recording, up to 45 min | 300 min/month | 400 min storage, 20 AI credits/month | 10 meetings/month, 30 min each | Not stated |
| Offline recording | iOS and Android apps record offline | stores audio locally if the connection drops, with no live transcript | Not stated | Not stated | Not stated |
| Languages | 99 | 6 | 100+ | 99+ | Not stated |
| Action items | action items with an owner and deadline, and decisions listed separately | Not stated | Included | Not stated | Not stated |
| Paid plan | $19/month annual | $8.33 to $16.99/month | $19/month annual | €21/month annual | $14/month |
Sources, checked 2026-09-13: github.com/screenappai/screenapp-new/blob/main/apps/mobile/src/recorder/recording-store.ts, screenapp.io/accuracy#languages, github.com/screenappai/screenapp-new/blob/main/apps/web/src/lib/templates.ts, screenapp.io/pricing, screenapp.io/help/how-many-minutes-can-i-record, otter.ai/pricing, guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan, meetjamie.ai/pricing, help.otter.ai/hc/en-us/articles/40917035359255, fireflies.ai, guide.fireflies.ai/articles/2063312779-fireflies-business-tier-pricing-and-features, granola.ai/pricing
- vs Otter.ai: Otter stores audio locally if the connection drops, with no live transcript, and its free plan caps out at 300 minutes a month. ScreenApp’s app records fully offline in a meeting room and transcribes once you reconnect.
- vs Fireflies.ai: Fireflies is built around joining virtual meetings as a bot. Its free plan gives 400 minutes of storage and 20 AI credits a month, and its site does not state whether the mobile app records offline.
- vs Jamie: Jamie’s free plan is 10 meetings a month capped at 30 minutes each, and its Plus plan is €21 a month billed annually. ScreenApp’s free plan is one recording of up to 45 minutes.
- vs Granola: Granola’s Business plan is $14 a month per user; its pricing page does not state a numeric limit for the free plan. ScreenApp’s free plan and offline recording are documented on pricing.
Who Uses an In-Person Meeting Notetaker
Business executives sit through several face-to-face meetings a day and want to stay in the conversation instead of typing. They record the meeting, then read the AI notes afterward instead of taking notes during it.
Project managers capture decisions and next steps during in-person status meetings. The AI notes list who owns what, so nothing agreed in the room gets lost between meetings.
Sales and client-facing teams record in-person pitches and client meetings, then search the transcript afterward for exactly what was promised or objected to.
Legal professionals record client meetings and negotiations they attend in person, and read the transcript back instead of relying on handwritten notes taken while listening.
Educators and school administrators record staff meetings, parent conferences, and committee discussions, then share the summary with people who could not attend.
FAQ
What is an AI note taker for in-person meetings?
It’s a mobile app that records a face-to-face conversation and turns it into a transcript with speaker labels and AI notes. Place your phone in the room, tap record, and the app captures audio, transcribes it, and pulls out action items with an owner and deadline, and decisions listed separately, all without needing a bot or an online meeting.
How do I record an in-person meeting with AI?
Download the ScreenApp app on iOS or Android and tap record before the meeting starts. records offline on iOS and Android and uploads when the connection returns. Once the recording uploads, the transcript and AI notes are ready a few minutes later.
Is this free for in-person meetings?
Yes. The free plan includes one recording of up to 45 minutes, with the transcript, speaker labels, and AI chat on it. Paid plans start at $19 a month billed annually and remove the per-recording limit.
Does this work without internet?
Yes. records offline on iOS and Android and uploads when the connection returns. Transcription needs a connection, so it starts once the recording finishes uploading.
How is this different from Otter or Fireflies?
Otter and Fireflies are built mainly around joining and transcribing virtual meetings. This records a face-to-face conversation directly on your phone with no bot, and stores audio locally if the connection drops, with no live transcript while ScreenApp’s app records fully offline.
How accurate is the transcription?
Accuracy is 99% on clear audio, across 99 languages. Distance from the speaker, background noise, and overlapping voices reduce it. See how we measure accuracy.
Is it legal to record an in-person meeting?
Rules on recording conversations vary by location and whether everyone in the room needs to consent. Check the law where the meeting takes place, and tell attendees you’re recording before you start.
Can I share the notes with attendees?
Yes. Export the transcript or AI notes as PDF, DOCX, TXT, SRT and VTT, or AI chat with any recording to pull out a specific point before sharing it.
Are my recordings private?
Recordings are encrypted in transit and at rest with AES-256, and are not used to train AI models. A recording is only shared if you create a share link yourself. Security controls are published on the trust center.
What devices does this work on?
iOS and Android apps for recording in-person meetings. Access the web portal from any browser to review transcripts, generate summaries, and manage meeting notes.
